Using Workspaces

Using Workspaces

Overview

Workspaces allow you to save a location and set of layers. They are designed so you can focus the map down to just the layers you're interested.

Workspaces work much like Bookmarks (Using the Bookmarks tool) with a few differences:
  1. When a Workspace is created it is shared across an organisation. (they can also be set as private Workspaces)
  2. Workspaces hide all layers except for the ones selected for the Workspace

Why use Workspaces?

You might like to use Workspaces when:
  1. You want to share a set of layers from your department to the rest of the organisation. e.g. the Planning team sharing a Local Plan.
  2. Your organisation has big projects or schemes that need many layers switched on, thus making it convenient for others to call up those layers.

Availability

Workspaces is currently being rolled out to groups of XMAP and Parish Online customers. It has the following restrictions:
  1. Workspaces are not available in Parish Online accounts
  2. Workspaces can only be created by Data Managers or Admins
These restrictions will likely be lifted in due course, but after initial user acceptance testing.

Creating a Workspace

To create a Workspace:
  1. Switch on all the layers you want to include in the Workspace
  2. Navigate the map to the location you want the Workspace to start
  3. Right click the map and go to Workspaces then Create
  4. Enter a title and description
  5. Choose from the options available (detailed below)
  6. Click Save


Workspace Options

Hide Inactive Layers

With this option disabled (default), the Workspace will include all other layers within Collections used in the Workspace. These other layers will be switched off, but allows users of the Workspace to switch them on and off.

As you can see from the screenshot below, even though the Workspace only includes 4 layers, the other layers in the Collections are also visible.



With this option enabled, the Workspace will only include layers that are switched on.

As you can see from the screenshot below, even though each Collection has 3 layers each, only the enabled ones are shown.


Private

With this option disabled (default), the Workspace will be visible to every user within your organisation.

With this option enabled, the Workspace will only be visible to you.
It's recommended to create informative titles and descriptions, especially when sharing to your organisation.


Loading a Workspace

To recall / load a Workspace:
  1. Got to VIEW then WORKSPACES and click OPEN for the Workspace you want to open.
or
  1. Right click the map and go to WORKSPACES then LOAD. Click OPEN for the Workspace you want to open.
Note: Workspaces must be enabled in the Profile for these options to show.

Editing a Workspace

To edit a Workspace:
  1. Open the Workspaces tool by going to VIEW > WORKSPACES
  2. Click the 'three blob' menu then click EDIT
  3. Make the changes you require
  4. Click SAVE

Deleting a Workspace

To delete a Workspace:
  1. Open the Workspaces tool by going to VIEW > WORKSPACES
  2. Click the 'three blob' menu then click DELETE

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