View your calendar in external calendar apps

View your calendar in external calendar apps

Overview

Having your personal, council and any other calendar overlaid on each other in a calendar app is a really useful thing. It helps you see clashes and how busy you are in one view.

You can share your gov.uk (Zoho Mail) calendar with external calendar apps such as Google Calendar. This tutorial will show you how.

Get the link from your gov.uk email

  1. Log into your gov.uk webmail
  2. Click on the Settings button in the top right (there are two, it doesn't matter which one you choose)
  3. Switch the Mail drop-down to Calendar in the top left
  4. In the menu, select My Calendars (you can also use the search box to find it)
  5. Under these settings, scroll down to Public Access and change the "Share calendar with any people" to one of the options that's not Off.
    1. View only Free/Busy will share only the times of calendar appointments and whether you're free or busy for them
    2. View Event Details will share all details about the calendar appointment. Use this if you're sharing to your own external calendar.
  6. Under the iCal section, click the Copy URL button
That's done, you can now go to your 3rd party calendar app (like Google Calendar) to complete the process (details below).


Screenshots of this process








Sharing with 3rd party Calendar app

Share with Google Calendar

Alert
Even if you want this on your Google Calendar app on your phone, do this through the web browser.
Notes
Steps here may vary if Google changes things!
  1. Go to https://calendar.google.com and log in with your personal Gmail account.
  2. Click the + button next to Other Calendars
  3. Select From URL
  4. Paste in the URL you copied in your gov.uk mail account
  5. Click Add Calendar
And that's done! You'll find this will sync to your Google Calendar app on your phone as well as through the web version.


Screenshots of this process












    • Related Articles

    • Reasons to use our Zoho Mail solution instead of IMAP with external mail apps

      Summary Whilst we appreciate that changing to a new piece of software involves a bit of upheaval and re-learning, but we would like to present our reasons for recommending our own mail apps and not supporting 3rd party mail apps like Outlook. In a ...

    • Process for starting to use Parish Online's mail service

      Overview Whether you're completely new to Parish Online's mail service, or your council is migrating from Parish Online's first generation mail service, this tutorial will guide you the process. By the end of this tutorial you will; Be able to access ...

    • Connecting your mailbox to your email software

      Overview Your email mailbox can be added to any email software that supports IMAP. Please note that if you use Outlook, this is an external application that Parish Online has no control of, so we do not support it. See our rationale for not ...

    • Generating an App Password

      Overview You will need to generate an App Password if you want to use IMAP (i.e. connecting to your emails through Outlook, Apple Mail, Thunderbird etc). What is an App Password? An App Password is a secondary password generated specifically for one ...

    • Enabling IMAP

      Overview You'll need to enable IMAP to use your gov.uk mailbox in 3rd party apps such as Apple Mail, Outlook, Thunderbird or K9-Mail. Method To enable IMAP for your account; Log into webmail Click the Settings cog icon in the top right Scroll down ...