Posting a meeting agenda and minutes

Posting a meeting agenda and minutes

Overview

Your web site has a dedicated section for adding agendas and minutes. It allows the adding of text and attached documents to create one page for both the agenda and the subsequent minutes. This gives the reader an easy-to-consume page which shows the agenda and minutes in one place.

Video



Method

  1. Go to the 'Minutes' section in the Admin Panel and click 'Add New'
  2. Replace the title 'Meeting Name Here' with your meeting name. We recommend the format "Council Meeting - DD MONTH YYYY" as this is clear for the users.
  3. If you want to include plain text as well as documents, add it into the 'Content' section
  4. To add documents, click 'Add Row' then 'Add File'. Browse for the file you want, or you can upload it by dragging it into the view.
  5. Select which 'Committee' the meeting belongs to
  6. Click 'Publish'

Best Practice

  1. It's recommended to load the agenda as soon as it's ready, and that sets the publishing date. When you have the subsequent minutes you can edit the same meeting record, but leaving the original published date. This retains the correct order for the meetings.
  2. For committee meetings replace "Council Meeting" with a short yet descriptive name, such as "Neighbourhood Plan Committee". Using "NP Committee" isn't immediately obvious to the reader.
  3. Uploaded documents might not have intuitive names. You can use the file selector to change the published name of the file to make it easier for the reader.

Screenshots









You can either upload a document to the website, or link to it.








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