Creating a digital asset register

Creating a digital asset register


Compatible Product

  • Parish Online


Your Parish Online account can be used to store your digital asset register. This register is required by insurance companies to ensure you have the correct cover and items are valued at the right amount.

Using Parish Online to plot your digital asset register on a map gives you an interactive and informative view of your assets and liabilities.

This article guides you through adding your assets onto the map and maintaining them as a live record.


To get started with this you will need:

  • A valid login to your Parish Online account
  • Your account to be enabled with the asset register layers (contact support if you're not sure)

Understanding the Concept

Using Parish Online, your digital asset register will consist of points, lines and polygons stored within a set of pre-defined map layers. Each point, line or polygon (map features) will represent one of your assets. You will place these features in the geographic location where they are located.

Each map feature can store;

  • its location on the map
  • information about it (such as replacement value, last inspected date etc), and,
  • attachments (such as PDF documents, and photos).

Time Needed

This need not be a daunting task. You will find that once you've added a few assets onto the map it becomes second nature and very quick to do.

You don't have to spend hours and hours doing this. It can be something you build up over time, making corrections and additions to gradually improve the register.

Once you're happy with what you've entered, you'll find it becomes a resource that you can refer to when you need it. You will have put the effort into creating it, and then it starts working for you, saving critical administration time.


Creating a new Asset Feature

To add an asset onto the map:

  1. Log into Parish Online
  2. Zoom into the area on the map where you want to add your first asset feature.
  3. Click CREATE then ADD FEATURE
  4. On the left-hand panel, use the drop-down to choose the most appropriate layer to store your asset. For example, for a bench, choose the Bench layer. For help choosing a layer, see the Layers and Categories section below.
  5. Click on the map to set the location of your asset:
    1. For points, do a single left-click on the map
    2. For lines, do a series of single left-clicks on the map then at the end of your line, double-click
    3. For polygons, do a series of single left-clicks on the map then do a single left-click on your starting point to complete the polygon.
  6. Enter information into the fields in the left-hand panel (note: when entering dates, you don't need to spend ages scrolling through years, click on the top of the picker it'll give you shortcuts to previous years) 
  7. Click SAVE

Editing an Asset Feature

To edit an asset:

  1. Click on the feature on the map
  2. Select it from the left-hand panel
  3. Click on the Edit (pencil) icon
  4. Edit the shape/location if required by dragging the point, line or area into its new position
  5. Edit the attribute contents as required.
  6. Click SAVE

Adding attachments to an Asset Feature

To add an attachment to an asset:

  1. Click on the feature on the map
  2. Select it from the left-hand panel
  3. Scroll to the bottom of the panel and expand the Attachments section
  4. Click the Add Attachments button then choose a document from your computer
  5. Close the attachment window

Layers and Categories



Dog Waste Bins


  • Bandstand
  • Beach Hut
  • Bus Shelter
  • Community Centre
  • Container
  • General / Multi-purpose Building
  • Office Building
  • Pavilion
  • Public Convenience
  • Shed
  • Town Hall
  • Village Hall

Building Contents

  • Business Equipment
  • Deeds and Plans
  • Defibrillator(now moved to its own layer)
  • Desktop Computer
  • Documents, Business Books and Records
  • Electrical Charging Point
  • Electrical Supply Boxes
  • Festive Lights
  • Furniture
  • Inflatables
  • Laptop
  • Manuscripts
  • Marquee / Tent
  • Mobile Speed Indicator Device
  • Office Equipment
  • PA System
  • Paintings, Artwork, Antiques& Exhibits
  • Printer
  • Safe
  • Shredder
  • Solar Panel Array
  • Stock
  • Telecommunication Equipment
  • Trophies, Goblets& Bowls

CCTV Equipment

  • Camera
  • Controller Unit


Grit Bins

Ground Surfaces

  • Concrete Surface
  • Sports Ground Surface
  • Tarmac Surface

Outdoor Property

  • Art / Sculpture
  • Beacon
  • Bollard
  • Bus Shelter
  • Clock / Timepiece
  • Cycle Racks
  • Dog Waste Bag Dispenser
  • Drinking Fountain
  • Flagpole
  • Gates / Stile
  • Hanging Basket
  • Noticeboard
  • Penstock
  • Permanent Speed Indicator Device
  • Planter
  • Railway Equipment / Signage
  • Sign
  • Table / Picnic Table
  • Telephone Kiosk
  • Water Feature
  • Youth Shelter


  • Allotment
  • Brook / Pond / Lake
  • Cemetery
  • Grass Verges
  • Memorial Garden
  • Park / Public Space
  • Recreational Ground
  • Sports Ground
  • Woodland
  • Other

Machinery, Plant& Equipment

  • Gardening Equipment
  • Line Marking Machine
  • Mini-Digger
  • Mower including Ride-On
  • Tractor
  • Trailer

Playground Areas

  • Standard Playground Area
  • Multi-use Games Area
  • Skateboard Park
  • BMX Track

Playground Equipment

  • Standard Playground Equipment
  • Outdoor Gym Equipment


  • Mace
  • Mayors Chain
  • Robes
  • Other

Sports Equipment

  • Bats, Rackets, Clubs and Balls
  • Goal Posts and Nets

Street Lights


Trees (Groups)

War Memorials

  • Monument
  • Structure
  • Sculpture
  • Memorial Bench

Walls, Gates & Fences

  • Fence
  • Gate
  • Wall
  • Other

If you think there's a glaring omission to this list that you'd like added, either use the Other field found in most layers, or drop us an email and make a suggestion.

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